Job Title: Office Coordinator
Reports to: Head of U.S. Public Policy
Location: Washington, D.C. (Hybrid Working)

Job purpose
The Office Coordinator provides administrative support to the managers and professional staff in U.S. Public Policy, Legal and other departments. The Office Coordinator is responsible for streamlining administrative procedures, inventory control, vendor management and office expenses to ensure organizational effectiveness and efficiency.

Duties and responsibilities

  • Provide administrative and business support to managers in the US Public Policy, Legal and other departments
  • Demonstrate a high level of professionalism in all communications with ISDA members and ISDA employees
  • Handle telephone calls, including screening incoming calls and forwarding them appropriately
  • Send a high volume of email correspondence to committee members, members of the association and participants in the derivatives industry, collecting RSVPs and response communications
  • Maintain lists of committee members and working groups in the ISDA membership database
  • Manage complex and frequently changing schedules and calendars in multiple time zones with efficiency
  • Prepare pre-meeting materials for managers to ensure their readiness for both internal and external meetings
  • Coordinate complex domestic and international travel with complete, comprehensive travel itineraries
  • Prepare extensive expense reports; verify expense documentation and submit to accounting for payment
  • Arrange and plan for space and audio/visual, presentation requirements for meetings
  • Assist with the creation and modification of presentations, spreadsheets, and other various documents
  • Process incoming and outgoing physical mail and packages and other correspondence
  • Stock and organize pantry spaces
  • Maintain office supplies inventory, including furniture; anticipate needed supplies, including PPE; evaluate new office products; place and expedite orders for supplies; verify receipt of supplies
  • Manage relationships, contracts, price negotiations, etc. with vendors and service providers
  • Ensure that office equipment is continuously operational
  • Take lead on general appearance of office, including walk around, compiling checklist for maintenance issues, and placing maintenance requests with vendors and building management
  • Maintain the condition of the office and arranging for necessary repairs (signage, organizing storage, waste disposal, issues re air-conditioning, door access, cleaning, assisting re archiving, etc.). contacting and arranging old IT equipment given to charity (along with IT)
  • Support and assist with Health & Safety within the office, e.g., risk assessments, fire drills, etc.
  • Monitor any issues that could affect the day to day in the office, e.g., Covid rules, transportation strikes, protests, weather, etc.Assist in managing Emergency notification system
  • Assist and support in organizing office staff events, approvals, coordination logistics and informing staff
  • Other related projects and duties as requested

Relevant Skills and Abilities

  • Ability to thrive while working for multiple managers under tight deadlines
  • Strong appreciation for punctuality and attendance, demonstrating work effectiveness, persistency, and commitment to task completion
  • Professional organizational and time management skills
  • Excellent written and verbal communication skills
  • Proven ability to prepare high quality documentation and the capacity and confidence to deal with a wide range of stakeholders internally and externally

Experience

  • Candidate should have at least 3-5 years’ experience in a full-time administrative role
  • Expertise with Microsoft Office Suite with particular focus on Outlook, Teams, Excel and PowerPoint required

Qualifications

  • Associate’s degree required, Bachelor’s degree preferred

About ISDA
Since 1985, ISDA has worked to make the global derivatives markets safer and more efficient. Today, ISDA has over 980 member institutions from 78 countries. These members comprise a broad range of derivatives market participants, including corporations, investment managers, government and supranational entities, insurance companies, energy and commodities firms, and international and regional banks. In addition to market participants, members also include key components of the derivatives market infrastructure, such as exchanges, intermediaries, clearing houses and repositories, as well as law firms, accounting firms and other service providers. Information about ISDA and its activities is available on the Association’s website: www.isda.org. Follow us on TwitterLinkedInFacebook and YouTube.

Benefits
ISDA offers a great work environment, with competitive salaries and excellent benefits.

  • Retirement – with employer match
  • Life, disability, and accident insurance
  • Discretionary bonus up to 20%
  • 17 days holiday, public holidays paid
  • Medical, dental and vision coverage offered at little to no cost to employees and dependents
  • Generous paid time off
  • Maternity and paternity leave
  • Pre and post-tax commuter spending accounts
  • Education – ISDA offers a yearly training calendar across all offices
  • Flexible working policy

To apply, please click here